Senior Operations Coordinator -Nairobi

Grade: Senior level - Senior

Location:

Nairobi (Kenya)

Occupational Groups: Operations and Administrations, Managerial positions

Senior Operations Coordinator -Nairobi

Job Category : Operations, Procurement, Logistics

Requisition Number : SENIO006791

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Posting Details

Posted: June 10, 2026
Full-Time
On-site
### Locations

Showing 1 location

Nairobi

Almont Park, off Waiyaki Way, 3rd Floor

Nairobi, KE-48 1186800100, KEN

Nairobi

Almont Park, off Waiyaki Way, 3rd Floor

Nairobi, KE-48 1186800100, KEN

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Job Details

Description

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.

In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions

into action - helping people triumph over adversity and build stronger communities from within.

Now, and for the future.

The Program / Department / Team

The Operations Department is committed to implementing and maintaining the highest standards of efficiency and integrity in the operations functions. The overriding objective for the Operations Department is the prompt and effective provision of support services to Mercy Corps beneficiary populations in compliance with both Mercy Corps and Donor policies, procedures, regulations, and specifications.

The Position

The Senior Operations Coordinator is key person within the operations team, who coordinates effective program support. They share the overall responsibility for the coordination of Mercy Corps Kenya Administrative, Logistics, ICT, procurement and security functions under the direct supervision of the Country Director.

Essential Responsibilities

PLANNING

Support program planning and proactively identify forthcoming operational and logistical resource needs.
Enhance operational systems by collaborating with program teams to ensure seamless rollout, understanding, and consistent use of established processes.
Coordinate facilities and office administration, IT, asset management, fleet operations, warehousing, and procurement functions.
Work closely with program and finance staff to ensure compliance with Mercy Corps policies, Government laws and donor regulations.
Coordinate program teams and other departments to clearly understand their roles in relation to operations by facilitating training, regular coordination meetings, procurement planning, and problem-solving initiatives that contribute to timely and effective program implementation.
Partner closely with finance and compliance teams to identify and mitigate risks related to fraud, conflicts of interest, and potential legal issues arising from Mercy Corps’ activities.
Support in developing operational budgets for country programs, contributing to both proposal development and broader financial planning.
Represent the operations function, engaging in relevant external coordination forums such as Logistics Clusters, NGO working groups, and security platforms etc

SUPPLY CHAIN

Coordinate logistics tenders, including vendor management and post-award performance monitoring.
Guide operations teams on supply chain processes and responsibilities.
Support Forecast monthly logistics costs for field offices to support budgeting.
Assist in oversight and quality control in procuring durable equipment, with Operations Officers.
Provide support for warehouse management and program stock tracking.
Flag supply chain bottlenecks for resolution.

TRANSPORT AND LOGISTICS

Coordinate fleet requirements, effective planning, pooling, acquisition, insurance, and disposal.
Oversee fleet documentation (logbooks, contracts, insurance) while ensuring proper maintenance of Mercy Corps vehicles and monitoring the condition of hired vehicles.
Coordinate supply processes for vehicle-related consumables and accessories, including fuel, spare parts, toolkits, and first aid kits.
Regularly review customs procedures and documentation, identify reliable freight forwarders, and track both domestic and international shipments.
Provide logistics support to program teams while maintaining strong service standards.

ADMINISTRATION & FACILITIES

Coordinate Mercy Corps’ facilities’ needs (offices, residences, and warehouses), including leases, contracts, and administrative policies, ensuring they meet staff and program needs.
Supervise construction, rehabilitation, and maintenance of all facilities to ensure they remain safe, functional, and compliant with organizational standards.
Help ensure ICT systems are functional
Monitor energy usage and backup systems at facilities.

ASSETS

Oversee maintenance of accurate records of assets and equipment in line with policy.
Coordinate tracking of equipment and inventory needs and disposal processes.
Ensure all equipment and inventory are properly maintained and meet Mercy Corps’ safety and security standards.
Support staff in proper use of organizational assets.
Contribute to the development and implementation of asset management policies and procedures.

SECURITY AND SAFETY

Support implementation of country security procedures
Help collect and share safety information with teams.
Assist in delivering security briefings to staff and management.
Track and document safety incidents for reporting.
Ensure offices comply with OSH requirements

TEAM COORDINATION

Support in strengthening skills, clarifying roles, and career development in the Operations Team.
Provide support in operations team activities, ensuring adherence to segregation of duties.
Set clear expectations and provide regular feedback through one-on-one engagement and performance reviews.
Assist in recruitment, onboarding, and supervision of team members as needed.

SAFEGUARDING RESPONSIBILITIES

Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Supervisory Responsibility

Administration Coordinator, Operations Officer, ICT Officer, Procurement officers.

Accountability

Reports Directly To: Country Director

Works Directly With: Country Programme, Finance and Operations teams

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills

BA/Supply Chain or Procurement, Finance, Business Administration or equivalent in relevant field
At least 6 years’ experience with at least three years management experience in an INGO sector, including experience in operational support.
Proven supervisory ability and/or technical skills combined with leadership.
Experience in managing logistics, procurement and administrative processes.
Excellent negotiation and representation skills, ability to work comfortably with an ethnically diverse staff in a very sensitive environment.
Skills in managing, organizing, planning, and implementing assigned tasks under pressure with frequent and tight schedules.
Strong ability to apply good judgement and decision-making skills in difficult and complex working environments.
Demonstrated analytical and problem-solving skills in handling management and coordination issues independently.
Proficiency in Microsoft Office applications, especially MS Excel and Word.
Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
A demonstrated ability to multi-task and process information into action so as to not delay program activities.
Excellent oral and written English skills required
A clear understanding of procurement ethics and donor compliance is essential

Success Factors

The successful Senior Operations Coordinator will be a proactive self-starter with strong multitasking abilities and the capacity to engage effectively and respectfully with stakeholders. They will have demonstrated experience in coordinating operations, alongside ability to support team commitment toward achieving program objectives.

The role requires a collaborative team player with a positive, solution-driven approach to problem-solving and conflict resolution, and a strong emphasis on task management. The Senior Operations Coordinator should be able to apply innovative solutions to enhance program quality, coordinate multiple competing priorities under tight deadlines, and handle unexpected operational challenges with composure and diplomacy.

Living Conditions / Environmental Conditions

The position is based in Nairobi and it requires up to 30% travel to support field programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited. Housing for this role is in individual housing and staff will have access to good medical services and the living situation is of a high standard.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Team Engagement and Effectiveness

Achieving our mission starts with how we build our team and collaborate. By bringing together individuals with a variety of experiences, backgrounds, and perspectives, we strengthen our ability to solve complex challenges and drive innovation. We foster a culture of trust and respect, where every team member is valued for their contributions, empowered to reach their full potential, and motivated to do their best work.

Senior Operations Coordinator -Nairobi

Posting Details

Job Details

Description

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.

In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions

into action - helping people triumph over adversity and build stronger communities from within.

Now, and for the future.

The Program / Department / Team

The Position

Essential Responsibilities

PLANNING

Support program planning and proactively identify forthcoming operational and logistical resource needs.

Enhance operational systems by collaborating with program teams to ensure seamless rollout, understanding, and consistent use of established processes.

Coordinate facilities and office administration, IT, asset management, fleet operations, warehousing, and procurement functions.

Work closely with program and finance staff to ensure compliance with Mercy Corps policies, Government laws and donor regulations.

Coordinate program teams and other departments to clearly understand their roles in relation to operations by facilitating training, regular coordination meetings, procurement planning, and problem-solving initiatives that contribute to timely and effective program implementation.

Partner closely with finance and compliance teams to identify and mitigate risks related to fraud, conflicts of interest, and potential legal issues arising from Mercy Corps’ activities.

Support in developing operational budgets for country programs, contributing to both proposal development and broader financial planning.

Represent the operations function, engaging in relevant external coordination forums such as Logistics Clusters, NGO working groups, and security platforms etc

SUPPLY CHAIN

Coordinate logistics tenders, including vendor management and post-award performance monitoring.

Guide operations teams on supply chain processes and responsibilities.

Support Forecast monthly logistics costs for field offices to support budgeting.

Assist in oversight and quality control in procuring durable equipment, with Operations Officers.

Provide support for warehouse management and program stock tracking.

Flag supply chain bottlenecks for resolution.

TRANSPORT AND LOGISTICS

Coordinate fleet requirements, effective planning, pooling, acquisition, insurance, and disposal.

Oversee fleet documentation (logbooks, contracts, insurance) while ensuring proper maintenance of Mercy Corps vehicles and monitoring the condition of hired vehicles.

Coordinate supply processes for vehicle-related consumables and accessories, including fuel, spare parts, toolkits, and first aid kits.

Regularly review customs procedures and documentation, identify reliable freight forwarders, and track both domestic and international shipments.

Provide logistics support to program teams while maintaining strong service standards.

ADMINISTRATION & FACILITIES

Coordinate Mercy Corps’ facilities’ needs (offices, residences, and warehouses), including leases, contracts, and administrative policies, ensuring they meet staff and program needs.

Supervise construction, rehabilitation, and maintenance of all facilities to ensure they remain safe, functional, and compliant with organizational standards.

Help ensure ICT systems are functional

Monitor energy usage and backup systems at facilities.

ASSETS

Oversee maintenance of accurate records of assets and equipment in line with policy.

Coordinate tracking of equipment and inventory needs and disposal processes.

Ensure all equipment and inventory are properly maintained and meet Mercy Corps’ safety and security standards.

Support staff in proper use of organizational assets.

Contribute to the development and implementation of asset management policies and procedures.

SECURITY AND SAFETY

Support implementation of country security procedures

Help collect and share safety information with teams.

Assist in delivering security briefings to staff and management.

Track and document safety incidents for reporting.

Ensure offices comply with OSH requirements

TEAM COORDINATION

Support in strengthening skills, clarifying roles, and career development in the Operations Team.

Provide support in operations team activities, ensuring adherence to segregation of duties.

Set clear expectations and provide regular feedback through one-on-one engagement and performance reviews.

Assist in recruitment, onboarding, and supervision of team members as needed.

SAFEGUARDING RESPONSIBILITIES

Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.

Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.

Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Supervisory Responsibility

Administration Coordinator, Operations Officer, ICT Officer, Procurement officers.

Accountability

Reports Directly To: Country Director

Works Directly With: Country Programme, Finance and Operations teams

Accountability to Participants and Stakeholders

Minimum Qualification & Transferable Skills

BA/Supply Chain or Procurement, Finance, Business Administration or equivalent in relevant field

At least 6 years’ experience with at least three years management experience in an INGO sector, including experience in operational support.

Proven supervisory ability and/or technical skills combined with leadership.

Experience in managing logistics, procurement and administrative processes.

Excellent negotiation and representation skills, ability to work comfortably with an ethnically diverse staff in a very sensitive environment.

Skills in managing, organizing, planning, and implementing assigned tasks under pressure with frequent and tight schedules.

Strong ability to apply good judgement and decision-making skills in difficult and complex working environments.

Demonstrated analytical and problem-solving skills in handling management and coordination issues independently.

Proficiency in Microsoft Office applications, especially MS Excel and Word.

Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.

A demonstrated ability to multi-task and process information into action so as to not delay program activities.

Excellent oral and written English skills required

A clear understanding of procurement ethics and donor compliance is essential